Security is a top priority when it comes to documents. Data breaches can be costly and the reputations of organisations can be damaged by leaks which compromise sensitive information about employees or customers. Utilizing secure document storage solutions to keep your documents organized, accessible and protected can protect your business from cyber attacks and other risks.
Unlike traditional paper files, document storage solutions are accessible online and protected and secure from hackers who could have access to your information. This ensures the security of your documents, even when they’re being accessed via devices that aren’t under your control, such as those owned by a third party or your colleagues.
Many document storage solutions offer a range of collaborative tools that allow users to review and comment files. You can also find solutions that integrate with your existing systems, reducing the number of applications. This will reduce the chance of a security breach, by ensuring that users only have access to a single platform to collaborate and share documents.
It is also recommended to look for an option that includes multi-factor authentication. This feature is crucial when employees work remotely, and can require that they verify their identity using the phone, app or text message before they can open or edit your documents.
Redtail Imaging is a document management solution for RIAs, which combines a secure cloud storage system with collaboration and content management capabilities. It comes with bank-level security, and can be configured to ensure www.dataroomblog.net/the-key-to-data-security-exploring-secure-document-storage-solutions compliance with FINRA and CFPB regulations.